Pramānit

The problem

Certification bodies typically track enquiries, quotations, audits and certificates through scattered emails and manual records. It's hard to know where any single client stands, and harder still to prepare consistent documentation when the paper trail lives in a dozen inboxes rather than one system.

What we built

Pramānit follows a client through a fixed nine-stage journey — Lead, Enquiry, Review, Quotation, Final Contract Review, Planning, Planning Complete, Invoice, Certificate — with every stage visible from one dashboard.

1. 01

   A single dashboard

   Every client and exactly which of the nine stages they're at, split between an “In Progress” and a “Certified” view.

2. 02

   Structured lead and enquiry capture

   Leads grouped by how promising they are (New, Hot, Warm, Not Interested) and a formal enquiry form that collects organisation, site, legal status and registration details.

3. 03

   A guided review workflow

   A reviewer selects the matching form template and the system calculates the required audit man-days automatically, using rules configured per standard and complexity rather than a reviewer's memory.

4. 04

   Quotation and contract handling

   Pricing, agreement generation, an emailed quotation, and a lock once the client has agreed — followed by a Final Contract Review as the last checkpoint before an audit is scheduled.

5. 05

   Audit planning with an Auditor Calendar

   A month-by-month view of who's booked where, so two audits are never scheduled against the same auditor by accident.

6. 06

   Invoicing and certificate issuance

   Generated once the audit is locked, with certificate validity and renewal tracked from the same record the enquiry started on.

7. 07

   Administrative masters

   Providers, certificate types, industry (EAC) codes, regions, sources, signatories and review forms — so a certification body can configure its own standards and templates without needing new code for each one.